With events continuing to be postponed due to COVID-19, building connections and virtually expanding your network is more important than ever. PartySlate offers event professionals a unique platform to showcase their work, build their brand, and drive new leads. Moreover, PartySlate creates powerful opportunities to connect with other event professionals — as well as a networked-crediting system with clear attribution.
On Tuesday, September 8, PartySlate CEO and Co-Founder Julie Roth Novack joined Director of Product Chhavi Tiwari and B2B Marketing Manager Nicole Deberry for an abbreviated PartySlate Master Class. The team discussed how event professionals can optimize their PartySlate profile to build connections and grow their network — in addition to providing a live demo and Q/A. The Master Class included information on:
PartySlate’s Founding Story
How PartySlate works and profile best practices
Uploading and crediting event companies
Pro Connection profile feature
Add Connections profile feature
PartySlate is here to help you optimize your PartySlate profile — as well as strengthen your business connections. If you’re interested in receiving a copy of today’s deck or a PartySlate profile review, please email us.
While Chicago may be world-famous for its deep-dish pizza and Chicago-style hot dogs, it also boasts a rich culinary history and plenty of trend-setting dining spots with intriguing pasts and promising futures. Just ask any local about dining in this world-renowned city. From Michelin-star hot spots to famous old Chicago restaurants passed down from one generation to the next, Chicago is a foodie’s heaven.
Of course, great food and epic parties go hand in hand. Some of the best moments at any celebration center around food. From enjoying delectable appetizers during a cocktail hour to sitting down for a three-course meal (and intimate conversation), dining brings people together. The sweetest moments in life deserve to be celebrated — so make sure to save room for dessert.
These 12 historic and famous Chicago restaurants have stood the test of time. With plenty of experience behind them, they know how to turn any celebration into an unforgettable affair. Toast to the years (both past and future) at a milestone birthday celebration in an ornate Victorian brownstone. Pass mouth-watering small plates on a historic hotel rooftop (with sweeping views of the iconic skyline) for an unforgettable rehearsal dinner. Or throw a stylish corporate event in a glamorous space that’s hosted celebrities and gangsters alike. These famous Chicago restaurants are even the perfect setting for a wow-worthy wedding — be it an intimate affair or grand celebration. When it comes to finding the ideal venue for your one-of-a-kind celebration, look no farther than “Sweet Home Chicago.”
For over seven decades and spanning three generations, Chicago’s oldest steakhouse has been serving delectable dishes to celebrities and locals. Private dining for 10 or more guests is available at both locations (Chicago and Rosemont). The Estate is Gene & Georgetti’s venue designed exclusively for private events and — bonus — it boasts the same cuisine for a memorable party menu. You can be assured that this venue is prepared to meet your celebration needs as award-winning Chicago-based event planner Michelle Durpetti helped in the development of the space. She carries on her grandfather Gene’s legacy by ensuring that the event space provides the same unrivaled hospitality, which means an impressive network of partner relationships and quick response time. The elegant, spacious ballroom easily showcases any aesthetic vision with its neutral palette. We love how the bold red uplighting and snowflake projections at this holiday dinner party pair with interesting, seasonal florals from designer Erin McDonald to reveal the myriad of artistic possibilities of the space.
The Estate by Gene and Georgetti Capacity: 300 (seated) – 600 (standing)
This Michelin-rated restaurant proves that there’s no need to sacrifice delectable cuisine for an exquisite event space. Located in Chicago’s historic Gold Coast neighborhood, La Storia Ristorante brings “the joys of the table” to every meal. Faithfully following the fundamentals of Italian cuisine, La Storia prioritizes the use of local ingredients. Handcrafted pastas are made daily and bloomed with saffron, giving it a unique floral aroma. Housed in a 19th-century brownstone consisting of two townhomes that were merged with seating spread between two floors, La Storia recalls the historic residencies of a bygone era. The Vintage Room showcases the building’s original detailed woodwork with a library of fine wine displayed on ornate built-in cabinets. The Dearborn Room is equally impressive with mirrored walls and crystal-beaded chandeliers. Private dining menus change seasonally, so guests can enjoy the most fresh Italian cuisine against a backdrop of vintage elegance and luxury.
The Chicago Chop House commemorates Chicago’s vibrant history from the moment you walk through the doors. This 120-year-old Victorian brownstone boasts over 1,400 iconic photos of famous Chicago politicians and gangsters (who were sometimes one in the same in our city’s colorful past!). Out front, you’ll find a 1939 Buick Touring Car with “suicide doors” hinged at the front in a style not found present day. Even the food captures the city’s dynamic culinary past. Steak is cooked to perfection with in-house butchering and the oldest working twin garland broilers in Chicago. From 20-ounce prime ribs to a 48-ounce porterhouse, the portions are as impressive as the quality. The award-winning wine menu includes more than 650 selections, guaranteeing an unforgettable celebratory toast. Surrounded by hunter green walls and in the warm glow of lantern sconces, guests will want to wine and dine all night long.
Chicago Chop House Capacity: 60 (seated) – 340 (standing)
It’s no wonder The Gage is one of the most fashionable restaurants along the Chicago Cultural Mile. The Gage takes it name from the historically landmarked Gage Group of Buildings constructed in the late 1800s on South Michigan Avenue, in which the restaurant is located. The buildings originally housed three milliners, including Gage Brothers & Co., who created hats for stylish ladies around the world. Today, The Gage restaurant boasts an installation of original early 20th century theater magazine advertisements for Gage hats. Its rustic American fare and award-winning wine program make this chic Chicago restaurant an ideal setting for any celebration. The built-in LCD projector and screen in the Theodore Ascher Room are perfect for showcasing corporate logos or celebratory slideshows. We especially love how the glass doors in the Edson Keith Room provide privacy while still allowing guests to enjoy the lively vibe of the establishment. The tin ceiling brings the historic grandeur of the early 20th century to this timeless restaurant. We appreciate the theming of this “old Chicago” rehearsal dinner, which included cocktails and décor elements from another century. Perfect for both intimate and festive celebrations, The Gage is destined to delight.
River Roast Social House dazzles with some of the most dramatic views of the city. Located in the historic Reid Murdoch Building along the Chicago River, this unique event space belongs to the classic “Chicago School” of architecture. The red brick façade, decorative terra-cotta embellishments, and imposing clock tower attest to the building’s impressive legacy. A two-level riverwalk temps guests outdoors to indulge in the city’s scenic riverfront. The six indoor event spaces are equally inviting with exposed brick and elegant industrial ceilings. Best of all, James Beard award-winning chef Tony Mantuano has created a contemporary American menu to complement the prolific selection of local and Midwestern beers. Meats are roasted and carved tableside for a truly unforgettable dining experience. Surrounded by the glittering lights of Chicago’s cityscape, guests will enjoy this one-of-a-kind dining experience — just like party-goers did at this jewel-toned corporate event from planner Patti Monahan. We love the way Kehoe Designs accented the nighttime city view with luxe fuchsia velvet seating and bright pops of florals, lighting, and décor for a chic full-venue buyout that flowed seamlessly in and out of doors.
River Roast Social House Capacity: 330 (seated) – 450 (standing)
Michelin-starred chef Lee Wolen and Boka Restaurant Group bring their exceptional American cuisine to Chicago’s Gold Coast with Somerset. Set in the Viceroy Chicago and designed by James Beard Award-winning firm Avroko, Somerset recreates the exclusive feel of the quintessential American country club. The Regatta Room brings friends and family together at its long Captain’s table, while the Upper Deck space boasts dramatic views of the 18-foot brass chandelier and open dining room below. For more dynamic celebrations, visit The Clubhouse for its private bar and secluded balcony. For a truly spectacular gala, experience the Cedar Ballroom. Sputnik chandeliers provide glittering light for heightened elegance. Floor-to-ceiling windows and doors open up to an outdoor terrace that’s perfect for cocktail receptions. We love how this cocktail party planned by Kehoe Designs included creative lighting projections that cast a warm glow over the sumptuous space — while offering a fun photo ops against the stunning city backdrop.
Full restaurant buyouts are also available for weddings and lively corporate events.
Located on the 18th floor of the Viceroy Chicago, Devereaux is Boka Restaurant Group’s answer to an upscale rooftop lounge. Enjoy poolside cocktails and new American small plates by Michelin-starred Chef Lee Wolen. Take in impressive views of Lake Michigan and the picturesque Chicago skyline. The indoor bar is modern and elegant with a shimmering gold ceiling and a variety of eclectic lighting. Perfect for cocktail receptions or posh corporate events, Devereaux offers a flexible, glamorous indoor-outdoor experience.
Situated above the Hotel Lincoln, The J Parker is one of Chicago’s hottest restaurants for an exclusive celebration. This stylish rooftop restaurant gets its name from a little-known, yet pivotal figure in American history: Policeman J. Parker. Notorious for his drinking sprees, Parker was assigned to guard President Abraham Lincoln’s theater box on the fateful night of April 14. He stepped outside for a quick drink at a nearby tavern — and, well, the rest is history.
Now, at The J Parker, indulge in spectacular views of Lake Michigan and the Chicago skyline. A fully retractable glass roof means the show always goes on, regardless of the weather. The secluded John Wilkes Booth is a perfect space for branding opportunities or a photo spot. A variety of signature cocktails and small bites are available, making this chic rooftop restaurant the ideal setting for a wedding reception or corporate soirée.
The J. Parker Capacity: 65 (seated) – 225 (standing)
Since 1905, the world-famous Walnut Room has been a favorite Chicago landmark. The 17,000-square-foot dining room in the heart of Macy’s department store transports daytime shoppers to a world of regal balls and opulent galas. Austrian chandeliers and Circassian wood paneling evoke the grandeur of a royal residence. The holidays are an especially magical time to host a lavish celebration in the space. The lighted 45-foot Great Tree in the center of the dining room during the season makes for an awe-inspiring backdrop that’s straight out of a fairytale.
Italian Village is a monument to both the dynamic Chicago dining scene and the American Dream. In 1924, Alfredo Capitanini emigrated from Florence to Chicago and worked as a dishwasher and cook until he opened his own restaurant. Three generations later, Italian Village is home to three distinct restaurants in one spectacular location. The Village is a private dining room set in a 19th-century village, replete with a blue-sky ceiling and twinkling starlight. La Cantina evokes the warmth and coziness of a wine cellar, while Vivere boasts imaginative, dreamlike décor. The swirling architectural lines, stained glass and brass fixtures suggest the theatrical, making the restaurant ideal for creative events.
For over four generations, Pompeí has been serving authentic Italian cuisine in Little Italy. It’s no surprise that you’ll find a devoted following here night after night. Since its inception, Pompeí has been a community favorite. It’s also a perfect place for fun kids birthday parties, rehearsal dinners introducing out-of-town friends and family to authentic, vintage Chicago, and casual corporate gatherings. La Stanza di Pompeí is a private, full-service banquet room and can accommodate up to 100 guests. The Café is an enclosed-glass space ideal for intimate gatherings, while the beautiful Jut’s garden offers guests the opportunity to dine alfresco. Best of all, a retractable rooftop ensures a weatherproof evening of delicious food and entertainment.
What this space lacks in physical age, it more than makes up for with Chicago history on display. A collection of rare art and artifacts allows guests to explore Chicago’s vibrant heritage. The foyer features mahogany wood from the original Pump Room and two 1920s ballot boxes used for real Chicago mayoral elections. Marvel at an 1880s pencil sketch of famous Chicagoan and map publisher Andrew McNally, as well as the exquisite Raoul Varin prints. Peruse Chicago treasures such as The Chicago Daily News Register in The Red Room Library. Get acquainted with some of Chicago’s most notorious scoundrels with the “Scoundrels & Rogues” collection created by local caricature artist Chuck Senties.
The family-owned metropolitan restaurant expresses the glamour of a bygone era in a modern space. The Red Room’s glossy red lacquered walls and rich wood to create a sumptuous backdrop for your next exclusive event. We especially love how this Great Gatsby-themed rehearsal dinner captures the sophistication and vintage appeal of this remarkable restaurant. Three more event spaces to choose from guarantee a perfect fit for celebrations of all sizes.
Red Room Capacity: 60 (seated) to 75 (standing)
Tortoise Supper Club Capacity: 200 (seated) – 275 (standing)
Let’s be honest, it’s not always easy to keep up with the Kardashians. As their iconic brand continues to grow, and their business ventures bloom, there are plenty of reasons for the famous family to celebrate. This time, it was in honor of Khloe’s 36th birthday — and not even a pandemic could stop the A-list group from partying in true Kardashian (yet pandemic-safe) style. The glammed-up squad hosted an over-the-top celebration planned by Mindy Weiss Party Consultants with luxe décor from Jeff Leatham Studio — while still maintaining safety precautions and following CDC guidelines. And they most definitely did amazing, sweetie.
The CDC recommends only gathering at spacious venues with limited capacity and well ventilated areas — and what better spot to do so than makeup mogul (and younger sister) Kylie Jenner’s new Holmby Hills mansion? The resort-like home was transformed into a pink party paradise filled front-to-back with matte-balloon trees, over-the-top installations, floating florals, and more.
2. Keep Your Guest List Small
photos: Khloe Kardashian Instagram
For Khloe, this meant only inviting family and best friends. From the youngest family members — who got to enjoy a pink slip n’ slide decorated with Khloe’s face — to momager Kris Kardashian and honorary family member Scott Disick, every close relative was in attendance for the intimate (but absolutely epic) birthday bash.
3. Have Sanitizer Readily Available
photo: Khloe Kardashian Instagram
The CDC recommends frequent hand-washing, but also suggests that sanitizer can kill germs when you’re out and about. Guests “out and about” at Khloe’s party grabbed an individual bottle of hand sanitizer on their way into the soirée. The best part? Each bottle was completely on-theme with pink packaging featuring Khloe’s face. Is it just us, or should they start selling these to the public?
4. Masks Are a Must
photos: Mindy Weiss Instagram
Don’t forget to mask-up! In addition to hand sanitizers, guests received a Khloe-themed face mask upon entry into the party. Servers also wore pink face masks to ensure careful catering — which just so happened to match their pink aprons and corresponding tops.
5. Small Details Make a Big Impact
photos: Mindy Weiss Instagram
Think big, go small. By the looks of it, you would never guess that this over-the-top féte was attended by only a handful of family and friends. The party proved that a single-hued theme doesn’t limit creativity. Everything from florals and party favors to cocktails and cuisine rocked the feminine (and powerful) pink.
6. Individually Plate Your Passed Food
photos: Chef K Instagram
Pink-packaged tenders, heart-shaped plates, blush-cartoned sliders, oh my. It’s clear Khloe knows how to feast — and in the most chic way possible. The individual plating of each passed dish and corresponding condiments kept the event cuisine germ-free — and offered Instagrammable presentations for the social media queen. We don’t know what pink grilled cheese tastes like, but we sure wish we were there to find out.
7. Offer Desserts Not Meant for Sharing
photos: Khloe Kardashian Instagram
Khloe had her birthday cake — and guests could eat one too. Individual cakes, among a variety of other pretty pink confections, offered the sweetest way to indulge (without the need for sharing). As if her stunning dessert spread wasn’t enough, mobile ice cream carts and on-theme pink popsicles tempted guests of all ages.
8. Pose Together Without Contact
photos: Khloe Kardashian Instagram
We all know that the CDC recommends we keep a distance of six feet, but any Kardashian-Jenner fan knows that it isn’t a party without the perfect photo op. Enter creativity. Khloe allowed loved ones to get up close and personal with life-size pillows that served as doppelgangers to the star. And just like that, guests no longer had to worry about social distancing for social media.
photographer: John & Joseph | event planner: Mindy Weiss Party Consultants | floral: Jeff Leatham Studio | caterer: Chef K; Karts by Chef K | desserts: Cake Gourmet Sugar Service | ice cream: Ice Cream Occasions | candles: Vogue Candles | balloons: Balloon and Paper
As COVID-19 continues to affect the event industry — with party hosts forced to consider guest capacities and safety precautions — virtual events offer an innovative (and safe) way to celebrate. While nothing can replace the meaningful connections that result from gathering in person, virtual events offer an opportunity to celebrate without the need for guest restrictions or travel.
On Tuesday, July 28, CEO and Co-Founder of PartySlate Julie Roth Novack sat down with a panel of virtual event experts to discuss exciting new trends and creative ideas for your next virtual or hybrid event. The panel explored everything from unique landing pages and branded virtual photo booths to interactive dinner tables and seamless online auctions.
PartySlate is here to help you showcase your virtual event services. If you are interested in receiving a copy of today’s deck, resource guide, or a PartySlate profile review please email us.
When it comes to beautiful Paris-themed parties, we decided to go to the source and speak to luxury event planner Alejandra Poupel, founder of Alejandra Poupel Events based in Paris. Though she creates beautiful celebrations worldwide, Poupel is especially well-versed in what makes French parties so chic; here she offers advice on conjuring just the right amount of joie de vivre for your own perfectly Paris-themed gathering. “A French celebration always has a certain sophistication as well as elements of fashion,” affirms Poupel.
11 Steps for Planning the Perfect Paris-Themed Party
“Art, culture, fashion, and the French term ‘savoir faire’ are always closely linked in Parisian celebrations. The vibe always includes excellent service and gastronomy,” says Poupel.
“The food menu should include foie gras or coq au vin, beef bourguignon, escargot, a buffet of cheeses and baguette breads,” she says, encouraging hosts to serve traditional (and delectable) French cuisine.
2. Sip Like the French
Poupel affirms that you should serve “good wine and great French Champagne for sure.” Don’t ignore detail, like the type of glass. “Champagne is always served here with open champagne glasses — the round circular ones [coupe glasses], not the typical flute,” she says.
“The element that instantly shows it is a Parisian party is, of course, the Eiffel Tower in many forms. It can be a photo-backdrop of flowers, an ice sculpture, or the shape of the dessert in chocolate,” Poupel tells us.
“If you’re going for the Moulin Rouge vibe you can have decor in black and red with the famous mill decoration that you see on top of the Moulin Rouge,” Poupel suggests.
6. Incorporate French Words & Quotes
“Neon signs with Bonjour or Cest la fete [it’s a party] are fun,” says Poupel. She also shares an Audrey Hepburn quote that her team frequently uses on napkins: “Paris is always a good idea.” We agree.
Art is at the heart of what makes Paris so special. Poupel suggests infusing art into your celebration by naming tables or signature cocktails after French monuments. She offers the following examples: “Arc de Triomphe, Musée du Louvre, Musée d’Orsay, Montmartre, Moulin Rouge, Champs-Élysées, Opéra Garnier, and so on.” Or, she says you can evoke French art with artist names like, “Monet, Renoir, Watteau, Fragonard, Caillebotte, Degas, Paul Gauguin, Henri Matisse, Paul Cezanne, and Rodin.”
8. Amp Up Staff Style
As Poupel affirmed earlier, excellent service is key. Take it to the next level with stylish uniforms for servers. She says, “Waiters should be dressed either in black tie with gloves (as we always serve in events here) or in Marie Antoinette-era outfits.”
9. Marry Form & Function With Great Service
“Service! Service is always a la franchise” at French celebrations says Poupel. “The waiter goes around with a silver platter of the main course and the vegetable sides in the same platter and the guests serve themselves. It’s very different from bringing the plates already decorated and ready to each guest. The advantage is that the guests serve themselves to their taste and quantity tastes.”
Poupel says that when it comes to entertainment, “We often have the bands play music by Edith Piaf (La Vie en rose, Non, Je ne regrette rien), Serge Gainsbourg (La Javanaise, Je T’aime,…Moi Non Plus), Charle Aznavour (Emmenez-moi, La bohème), and Jacques Brel (La Valse à mille temps, Ne me quitte pas).”
She also suggests can-can dancers and notes that “Lido dancers are a regular at our events.” Parisian-themed events can be upbeat and fun with Poupel’s additional entertainment ideas of mimes and caricature artists creating face silhouettes. She adds, “If you go with a Moulin Rouge-style event, consider that type of cabaret entertainment.” You can even have a fashion show as a focal point since, as Poupel asserts, “Paris is fashion.”
photographer: One July Photography | event planner: The Gifford Collective | florals: Two Little Buds | venue: The French House | linens: BBJ Linen | paper goods: Jen Kruskamp Calligraphy | candle holders: Queen City Vignette | cake: Haven Cincinnati | rentals: Cincinnati Event Rentals
Nothing can stop a festive dinner party — not even a global pandemic. While COVID-19 has put many in-person events on hold, virtual event technology has made it possible to gather with friends, family, coworkers, and peers from afar. David Tutera of David Tutera Planning and Design has been hosting chic virtual dinner parties since shelter-in-place orders started. He says, “Any moment we can see one another, smile, laugh, and celebrate is worth a thousand words. A virtual dinner party may seem awkward, but the reality is it allows us to connect and see one another and have some fun.”
While we are all looking forward sitting across the table from our family and friends, there are some clear silver linings to going virtual. Loved ones who may otherwise miss out on an in-person dinner party — they may live across the country or the world — can now join in on the festivities. A virtual dinner party also allows you to be incredibly inclusive, as space on a Zoom call isn’t quite as limited as the number of chairs that can fit around your dining room table.
Dinner party hosts and event professionals alike are taking on the challenge of making Zoom interactions feel just as special and personal as live events. When hosting a virtual dinner party, you can make it as simple or over-the-top as you would like, but the most important thing is to make it feel personal. We have outlined 7 simple steps to hosting a fabulous virtual dinner party that will make the evening a memorable one for everyone involved. Tutera says, “A virtual dinner and seeing your friends and family is always worth logging on.”
The very first step to hosting a virtual dinner party is selecting a technology platform that will allow you to go virtual. There are an overwhelming number of virtual event platforms available, with what seems like more emerging every day, but Zoom is an easy choice.
You can easily host a 40-minute cocktail hour using the free version of Zoom, or upgrade to a business account for unlimited time with your guests. Whether you’re hosting 5 or 50 guests, the platform makes it easy to send an invitation link, track RSVPs, and host from any electronic device.
Trendy ombré, tropical garden, Moroccan summer, Southern charm — PartySlate features inspiring in-person dinner party themes that can easily translate to your next virtual event. From the cuisine you and your guests enjoy to the favors or entertainment you incorporate, a well-chosen theme can beautifully influence any type of event, especially a dinner party.
Explore dinner parties featured on PartySlate to find a theme and other unique ideas for your virtual dinner party celebration.
Garden-Inspired Dinner Party
3. Select a stunning Zoom background image
PartySlate created 31 beautiful Zoom backgrounds for any type of virtual event — including virtual dinner parties — using images from our platform. Get lost in the New York City skyline at 620 Loft and Garden, or transport your virtual dinner party guests to the beaches of South Florida at the 1 Hotel South Beach. Zoom background images can help set the tone — and the scene — of your virtual dinner party.
Select one Zoom background for all of your guests to use for a cohesive look, or encourage each guest to choose their own Zoom background to use during the party. If you’re not sure which Zoom background to use, allow your virtual dinner party theme to guide your selection.
Yes, Zoom populates a simple-to-use RSVP link when you create your virtual dinner party invitation. But, we recommend taking your virtual dinner party invitations one step further by popping that link into a custom design. Find an invitation company that will create a custom digital invitation design that fits your theme.
You can also mail custom paper invitations — even paper menus, too — and request RSVPs separate from a Zoom link. This adds an extra-special element to your virtual dinner party. Just be sure to ask guests for their emails when they RSVP; that way, you can simply email the Zoom link to guests ahead of your virtual dinner party.
Virtual Cocktail-Making Party | photo courtesy of & cocktail catering: Craft Yours
5. Arrange for catering and cocktail deliveries
While some virtual dinner parties encourage guests to all cook the same recipe from their own homes, we love the idea of delivered meals from local catering companies. That way, everyone at your virtual dinner party can sit back, relax, and enjoy the same delicious food from a menu designed by you. Work with a caterer to hand-select menu items that are not only delicious, but will also travel well to ensure they arrive prepped and easy to serve.
And don’t forget the cocktails. Since the pandemic began, catering companies and craft cocktail brands have released festive cocktail kits that are perfect for a virtual dinner party. A craft cocktail kit can even double as an activity: send the cocktail kits in advance, then ask all guests to assemble their cocktails together on Zoom.
6. Incorporate creative entertainment or activities
While we love the idea of cocktail kits and guests arranging their drinks together on Zoom, we also recognize that this isn’t the ideal activity for every dinner party. Virtual event games continue to increase in popularity, but in addition, we love the idea of a custom virtual dinner party playlist. You can even hire a DJ or band to provide virtual entertainment for your guests after your meal.
The best part? Because your dinner party is virtual, you can hire a DJ or band from anywhere across the country and the world. Start your search by browsing our list of 12 top DJs and bands, who each contributed to 19 incredible party playlists that are perfect for a virtual dinner party.
Gifting is a personal and thoughtful way to bring your virtual dinner party guests together. Sending virtual party favors to your guests in advance will allow you to emphasize the theme, while also giving each guest a memorable keepsake.
Father’s Day is on the way, so we had to share 36 heartwarming event photos for the occasion. From milestone Bar and Bat Mitzvahs and birthdays to once-in-a-lifetime wedding celebrations, these dads shared the most precious moments with their kids — and luckily, some of our favorite photographers were there to capture every fleeting moment.
1. Alain Martinez Photography
photographer: Alain Martinez Photography
A Very Proud Dad
We love the pride and joy on this father’s face as we walks his daughter down the aisle on her wedding day.
This dad-to-be is clearly enjoying a baby shower quiz aimed at exploring what he and his bride will be like as parents; it bodes well that they’re in agreement already.
This dad happily greets friends and family while donning his best Scottish finery — clearly enjoying every moment of walking his daughter down the aisle.
It starts when dads teach their sons to tie their shoes and comes full circle when they teach them how to tie their wedding day bow tie. We love that this moment was beautifully captured.
Loving fathers never stop being supportive — whether it’s lending a listening ear or a helping hand. We adore this pair’s lighthearted expressions that tell you what their relationship is like.
Ah, dad jokes — we all know them well; they live at the intersection of a smile and a cringe. We love how this image captures the loving lightheartedness of this father-daughter relationship.
This image depicts one of the most heart-rending and heartwarming moments of every father’s life: handing his daughter’s hand to her spouse-to-be (and handing off many of his fatherly duties in the process).
This glance is packed with love and affection and we love how the daughter’s face is dreamily lit, allowing this father’s crisp, wistful expression to center the image.
While we don’t know exactly what’s being said in this father-to-daughter Bat Mitzvah speech, we know that it’s full of love and playful ribbing — and it makes us smile.
The only thing better than one sweet father-daughter dance is two touching, simultaneous father-daughter dances. We love how these brides included their dads in their big day.
He’s still got it! This image perfectly captures the joy of watching a dad tear up the dance floor, full of fun and happiness over adding one more person to his festive family — and hearing his fave jam.
Sigh. This image is everything we love about father-son bonding. This pair looks as if they’re walking through the mist as dad imparts life lessons, before his son heads out onto the field of adult life as a husband.
This dad is about to take the first step of the longest walk of this life — escorting his daughter down the aisle to her beloved. You can almost hear him asking her, “Are you ready?”
The only thing sweeter than this father’s halting smile as he gives his little girl away is her absolute beaming grin. This image perfectly captures their of-the-moment emotions.
We’re all familiar with that magical first-look moment when the bride appears in all of her finery, shining like a beacon. But this moment is a less captured one — when a dad sees his daughter as a bride (and perhaps as a woman) for the very first time.
Here’s another walk down the aisle that makes us smile. We adore how this father shows such a mix of happy and bittersweet emotion so clearly, while his daughter beams.
This one image tells us everything we need to know about this fun-loving dad-daughter duo. In it we can see years of her coaxing him into being silly — and him giving in every time.
This lucky father got not only the opportunity for a first look but also a moment to hold hands with his daughter and affirm his love for her before she enters the next chapter of her life.
We’re pretty sure that this proud, stoic father probably broke down multiple times as he watched his daughter get married then shared a sweet dance with her.
This beautifully-captured image portrays a fun father-son dynamic that the groom’s mom clearly appreciates; she grins nearby giving them space to crack each other up.
It’s clear that this dad will always be there to lift his son up — whether it’s a very literal lift as depicted here or more of an emotional pick-me-up.
A Bar Mitzvah is an especially moving moment for a young man — and so is the celebration where he gets to hear kudos and compliments from his friends and heartwarming words from his family, like this proud dad offers here.
We have never seen a more enthusiastic walk down the aisle. This dad’s happy, fun energy is palpable and gives us — and his daughter and guests — big grins.
Another first look. Another proud father. Another beautifully-captured moment. We truly cannot get enough. And we love how the dad is the focus here as the bride will be soon enough.
Imagine a sandy beach, a sky full of starlight, and your closest friends sharing a meal under a canopy of palms. While it’s not always possible to fly to a tropical destination, we can still bring the tropics to our milestone events — even if they’re inside or in our backyard. Whether you’re hosting a Bar Mitzvah celebration in Chicago or an intimate dinner party in New York City, the right tropical décor and cuisine can instantly transport your guests to a land of deep-blue seas and verdant greenery. These 10 tropical-theme party ideas prove that location is a state of mind — and that celebrations always take place in paradise.
1. Tropical-Theme Rehearsal Dinners
photographer: Tim Tab Studios | planner: Marquette Avenue Events | décor: Kehoe Designs | venue: Chicago’s First Lady Cruises
We love a dining area with spectacular views — especially when those views change every few seconds. This river cruise, complete with funky pillow décor and lush foliage, gave guests a chance to marvel at the majestic Chicago skyline.
Everything about this poolside rehearsal dinner — in picturesque Key Largo — is magical. We especially love how a charming wheelbarrow cart displays fresh fruit and lush tropical greenery. Suspended-globed lighting adds a glimmer of romance to a sky already studded with stars.
Beach driftwood, monstera leaves, and golden pineapples make for spectacular tabletop décor. The addition of tropical-leaf linen — not to mention pops of pink blooms and verdant votives — keep our eyes on the table. Although with such breathtaking views, we understand the temptation to look at the horizon.
Bright yellow-striped chairs (with matching umbrellas) pair with planters full of green hydrangeas and bright birds of paradise at this dreamy seaside rehearsal dinner. We also adore the orange and white-print cocktail tables with floral centerpieces that are designed to look like pineapples.
photographer: Kevin Chin | planner: A Savvy Event | décor & event design: Nancy Liu Chin Designs | venue: W Punta Mita
Intimate Island Vibes
Punta Mita, Nayarit Mexico
This destination wedding rehearsal dinner dazzled with its elegant simplicity. We love the monstera-printed menus and clear-blue vases. Custom-printed throw pillows and fringed linen kept the vibe relaxed but fun.
photographer: Fred Marcus Studio | planner: State Of The Art Enterprises | décor: Dejuan Stroud, Inc. | venue: private residence | caterer: Marcia Selden Catering & Events | lighting: Fusion Productions
Vibrant projection mapping transformed this party tent into a kaleidoscope of color. Illuminated lanterns and funky lamp-stands crowned with giant tropical leaves added additional brightness to the evening glow. Guests also enjoyed an ice cream station with refreshing flavors like coconut and strawberry, as well as a birthday cake topped with real fireworks (yes, that’s right).
Turning 30 has never looked so good. We love the colorful décor at this intimate birthday bash. Fan Palms and orchids bring a touch of the tropics to the Los Angeles climate. A blue-balloon installation — complete with ethereal ribbons — evokes the endless blue skies of a tropical island somewhere in paradise.
There is much to love at this outdoor 50th-birthday party — from palm-frond table runners to floating monstera-leaf votives. Besides fabulous décor, guests also enjoyed delectable catering. Tropical peach popsicles, oysters served on iridescent seashells, and a birthday cake adorned with starfish and conch shells were just a few of the mouth-watering treats at this elegant affair.
This Sweet Sixteen party was as sweet as can be with its fun, tropical theme. We love how this loft space served as the perfect blank canvas for the imaginative décor. A lofty scallop-seashell throne, along with tropical-leaf centerpieces and an imaginative sandcastle cake, dazzled the eyes (along with the Instagram accounts).
Lush tropical foliage found its perfect complement with gold-plated fruit décor. Instead of a linen tablecloth, loose monstera leaves made for a unique table covering. We also love how hand-painted cakes with banana-leaf details and funky table legs made for a one-of-a-kind photo op at this chic kid’s birthday party.
Every element of this outdoor birthday-party has captured our hearts. We love the unique birds-of-paradise centerpieces, along with coconut-beverage holders, and bright blue linen. Other on-theme details included seashell-frosted cupcakes and water bottles with custom-designed surfboard labels. As the welcoming signage says, “Life is a WAVE” and “Your Attitude is Your SURFBOARD.”
This tropical-themed birthday party found the perfect venue in a chic city restaurant with Latin-fusion cuisine. We especially adore the welcome signage: a crescent moon of colorful balloons was perfectly positioned against a painted backdrop of birds-of-paradise leaves. Talk about being in the right spot at the right time.
Imagine a tropical-themed dance floor surrounded by lush palms, black tabletops, and glittering candlelight. Other unforgettable details from this 40th-birthday party included “I Regret Nothing” hangover kits and palm-tree projection mapping. We also love the mod lounge area with gold-brushed pineapple centerpieces.
This milestone birthday wows with its simple and refreshing décor. Tropical-leaf wall panels and baby-blue vases add pops of color to the mostly-white setting. Glass tables (with glass legs) and gauzy curtains create a zen-like vibe — even with all the birthday excitement.
This kid’s pool party was pure perfection. Flamingo floating devices and an inflatable-tropical water slide made for an afternoon of non-stop fun. Adults had just as much revelry with a tented lounge area. We are swooning over the umbrella ceiling installation, as well as the flamingo-pink balloon installation.
Can’t go to the beach? No problem. This 1st-birthday party brought the beach to their guests. We are wowed by the surfboard seating, along with simple centerpieces of bottled sand. Other fun details included a palm-tree balloon installation, a surfboard-framed cake stand, and brown-sugar dessert crumbles carrying the sandy theme.
A Mediterranean catering display at this milestone-birthday party feels even more tantalizing with lush tropical décor. Other delicious catering options included a Tartare & Raw Bar, along with delicious passed bites. With food this beautiful, catering becomes an art form — or in this case, a bit of paradise.
As the marquee signage says, “Welcome To Paradise.” This tropical-themed Bat Mitzvah sparkles with up-lit banquette seating and colorful candle holders. We also adore the elegant simplicity of glass vases (filled with fairy lighting) and lush palm-tree fronds. Adults had just as much fun as the kids — while enjoying ice-blue cocktails.
The industrial vibe of this spacious venue transformed into a tropical wonderland with the addition of palm-tree décor and celestial-blue uplighting. Plenty of candlelight added a touch of glamour — all while evoking the starlit skies of a tropical evening. Best of all, tropical-inspired cuisine included bim bim bops and mahi tacos.
photographer: John Solano Photography | planner: JOWY Productions | décor: Floral Art | venue: The Resort at Pelican Hill | dance floor: Barker Decor Services
A signed keepsake allows the Bat Mitzvah girl to cherish the memories from her special day. We love how guests signed a surfboard at this tropical-inspired Bat Mitzvah — which she could later hang up on her bedroom wall. Other on-theme details from this festive party included palm-frond centerpieces with hot-pink roses, a pineapple-decorated dance floor, and fire-dancer entertainment.
This tropical music-inspired Bar Mitzvah kept guests on the dance floor with riveting entertainment and a fun, palm frond-framed stage. Blue starfish projection mapping turned the dance floor into an oceanic delight. We also love the rings of driftwood gracing the reception tables.
This Bat-Mitzvah bash rose to new heights with these lofty tropical centerpieces. We also love the areca palm-patterned linen and monstera-patterned throw pillows. Other on-theme details include palm-tree cocktail umbrellas and hot-pink shades that accompany each guest’s seating card.
photographer: Sheri Whitko Photography | planner: Paulette Wolf Events | décor: HMR Designs | venue: Four Seasons Hotel Chicago | lighting: Frost Chicago
This tropical-themed Bat Mitzvah dazzles from start to finish. The bright and illuminated bar setup offers beautiful photo ops, as well as tasty beverages. We also adore how towering centerpiece vases are filled with various tropical fruits and crowned with tropical leaves. Other unforgettable details include a colorful dance floor and chandeliers crafted from real bananas.
A Bar Mitzvah brunch felt fresh and tropical with geometric-orange linen and stalks of greenery wound with copper. We love the marquee lighting and tropical cocktails and kid-friendly mocktails at the hip bar setup, as well.
We are swooning over this fruity and tropical-themed baby shower. Instead of traditional greenery or linen table runners, table-lengths of tropical fruits and hot pink bromeliads create a picture-perfect dining experience. And speaking of pictures, we love how the backdrop of fresh fruit provides a fun and unique photo op.
Giant tropical leaves and clusters of white hydrangeas are a match made in heaven. We also adore the tropical leaf-patterned tables and cushioned lucite seating. Best of all, monstera-leaf projection mapping graces the white-tented ceiling, allowing guests to feel like they are dining under a forest canopy.
Striped-pink linen, monstera-leaf table coverings, and a flamingo-balloon installation were just a few of the chic details at this tropical-themed baby shower. We are also wowed by the flamingo-topped cake — with pink-and gold marbling, as well as delicately-painted pineapple icing, it is truly a work of art.
Monstera leaves add texture and a pop of color to cascades of white balloons. We also adore how potted tropical plants frame this boxwood backdrop. Other on-theme details from this baby shower included heart-shaped monstera-topped cupcakes and a stairwell railing decked in green and gold leaves.
Unique baby-shower centerpieces feature cuddly lions and giraffes peeking out of lush tropical foliage. We love how monstera leaves added a pop of color to the all blue linen. Other adorable details include place cards attached to animal figurines and a onesie decorating station.
As soon as guests arrived at this colorful wedding shower, they knew they were in for a treat — literally. Grilled pineapple skewers, pineapple-shaped cookies, and a refreshing hydration station kept everyone satiated. We also love how a paper pineapple cutout popped against an all-white wall — creating a delicious photo op for friends and family of the bride.
It’s all in the details. This tropical-themed wedding shower welcomed each guest with napkins artfully wrapped in personalized banana-leaves. Ginger and orchids mix with golden pineapples and vibrant-green monstera leaves for stunning tabletop décor. We also love how a giant ring of greenery makes for a unique photo op.
Tropical linen, wooden silverware, and pink orchid and protea blooms brought everyone to the table at this chic wedding shower. Custom napkins and glasses made for an extra photo-worthy “Dark and Stormy” beverage station, while fresh fruit kept everyone satiated.
Orchids and flamingo flowers — along with teal glass vases — added gorgeous pops of color to this clear-tented space. We also love the unique wooden seating and orange dishware. For guests looking to relax, velvet green chairs and comfy white sofa cushions offer a stylish respite.
Choosing a favorite element from this tropical-themed corporate soirée proves impossible, although we especially adore the laser-cut panels on the bar that feels straight out of a tropical rainforest. We’re also swooning over the ceiling installation of green billowing fabric and wire-candle lamps.
This private residence was transformed into a tropical paradise for a fun-filled corporate event. Guests were greeted with a unique tropical balloon installation. We also appreciate how the spacious backyard provides plenty of room for each banquet table to feel like its own private party.
Vibrant green goblets bring out the beauty of these lush fan palms. We also adore how blushing roses complement the soft-pink linen at this corporate event. Grapefruit-infused water and pink radishes with whipped deviled eggs make for a meal that might as well be in paradise.
This corporate event wowed with giant paper lanterns, tropical-floral centerpieces, and palm-patterned seating — not to mention scrumptious cuisine. Aerialists and marching drummers kept guests entertained all day long.
Victoria’s Secret Bombshell Paradise Collection launch party captured the stunning colors of their new line with lush, tropical floral installations. We love how the gorgeous color combinations evoke the grandeur of the sunset on a tropical island — as well as the chic party favors.
The launch of Pillsbury’s Sweet Hawaiian Crescent Rolls were accompanied by all the fanfare — and palm fans. The floral-heavy backdrop (rich with flamingo flowers, birds of paradise, and other tropical blooms) smelled almost as heavenly as the fresh baked rolls. The on-theme branding also made for a gorgeous photo op.
Chicago may be known for its frigid winters and gusty winds, but this corporate event at one the city’s renowned museums was a little slice of paradise. Colorful throw pillows and towering palms popped against all-white and lucite seating. Fun centerpieces included metallic ombre votives and yellow-and-green swirled leaves in marled vases.
YouTube and Google sure know how to party. This holiday celebration, set in an Art Deco building with dramatic hangar-style ceilings, dazzled the eyes with palm-leaf projection mapping and vibrant uplighting. Twinkling string lights and a tango performance added a hint of drama to this majestic bash.
Guests enjoyed poolside perfection at this corporate event for Sugarfina candy. In addition to dramatic views of Los Angeles, this rooftop party boasted flamingo floats, hot pink blow-up furniture, and sugary sweets in vibrant, tropical colors. We also love the custom-cocktail station.
Why settle for one type of leaf when a variety adds depth and texture to any tropical centerpiece? We love how a ring of colorful florals surrounded these towering greens. Glittering linen and metallic seating added a touch of glam to this tropical look.
We love taking the party home with us, so of course we love a good souvenir station like this one. Other on-theme elements from this tropical-themed dinner party include leis flown-in directly from Hawaii, a poi fire show, and delicious Hawaiian barbecue. Illinois has never looked so much like paradise.
Dinner took place on a stretch of pristine sand surrounded by lush palm trees at this chic hotel. Teal votives, blue linen and dishware, and sea-green balloons mirrored the relaxing ocean vibes. We also love how white orchids and coral added a hint of the ethereal to this beautiful tablescape.
Lush foliage enclosed this dining area and gave guests the feeling of dining in their own secret (and tropical) garden. Lamplight and white centerpieces provided a feeling of extra tranquility to this already serene setting.
This tropical-themed brunch delights with palm-leaf dishware, birds of paradise centerpieces, and glass orange menus. Sunglass and tropical-inspired toucan cookies make dessert extra sweet — not to mention on-theme.
While dinner was delicious, guests had plenty of good reasons to get up to wander toward the bar area. We love how palm-fan mobiles, adorned with birds of paradise, cast shadowy projection mapping onto the white walls. Tropical Fresno margaritas boasted pansies and tropical leaves for a picture-perfect (and on-theme) effect.
This chic dinner party captured our imaginations with its suspended tropical floral installation. We also love how beet-cured smoked salmon was artfully served on a bed of lime slices, and boozy wild berry smoothies received a tropical touch with the addition of ginger.
Hot-pink candles, goblets, and orchids (along with golden pineapples) look good enough to eat at this stylish brunch. Of course, with miniature strawberry smoothies and delicious potstickers, we’re content to simply admire the décor.
Giant, personalized tropical leaves add a warm welcome to any tropical-themed luncheon party. Protea flowers pop against the all-white linen, while chopsticks tucked into each napkin add a stylish touch.
This sunset luau set in Lahaina, Hawaii was bound to be tropical. We love how bright pink linen matched the real-life flamingos basking at the water’s edge. White hearts, proteas, and orchids represent the gorgeous florals native to Hawaii. We also adore how vibrant uplighting transformed the surrounding palms with pink and purple hues as the evening progressed.
Smoking cocktails, colorful straws, and coconut-shaped glassware turned this tropical-themed cocktail party into one photo op after another. We also love how the talented bartenders fit right in with their festive Hawaiian shirts.
We could happily stay at this table at the edge of paradise for the rest of time. Elevated palm leaves and foliage-rich linen (along with mirrored seating) bring a hip vibe to this picturesque seaside setting.
This “ultimate summer party” reached its zenith with lush palm trees, bright purple votives, and mint-green hydrangea clusters. We also adore the boxwood backdrop adorned with flamingo cutouts and a crown of tropical blooms.
Vibrant and colorful uplighting, in addition to LED centerpieces, made this gala a sight to behold. Palm leaves and flamingo lights glimmered in the ever-changing illumination. We are also wowed by the delicious cuisine served on fresh, tropical leaves.
We love every detail of Alpine Creative Group’s Non-Profits Night Out — especially this hot-pink bar setup. Giant tropical leaves found new ways to shine with floor-to-ceiling projection mapping. We also adore the artistic catering displays.
Who needs an island for a tropical setting? We love how the architecture of this elegant library contrasts with the palm-leaf centerpieces. The giant floor-bound balloons studding the surrounding countryside also have us smiling.
Guests rang in the New Year with a tropical soirée at an elegant Miami hotel. We love how colorful toucan and parrot figurines perch on glittering chandeliers — and golden pineapples shine from suspended greenery.
Top entertainment companies know that putting on an unforgettable show is just as much art as science. In addition to creating the perfect pacing and flow, our favorite performers know that last minute changes and on-the-spot inspiration is necessary for conjuring the right vibe. They also know which songs are guaranteed to get guests (and yes, even the wallflowers) in the celebratory spirit.
So much goes into selecting the musical roster for any event type. As Kareem “K.W.O.E.” Wells of Flow Entertainment, Inc. tells us, songs should be based on the guest of honor’s likes and dislikes, the vibe of the room, and requests made during the event. “Most importantly,” he tells us, “you were hired because they like what you as a company bring to the table, so they are expecting you to do your very best, and in order to do that, you must follow those three things to be successful in your purpose.”
Dave Calzaretta of Magnificent Events, Ltd. and Maggie Speaks reveals just how much thought goes into choosing the perfect song. The first dance song, for example, “Is typically something very personal to the couple, so while it is hard to pin one down, I often recommend ‘You Are The Best Thing’ by Ray La Montagne because it is modern and hip, but has an old school feel with a nice horn arrangement. It makes it relevant for the younger people but comfortable stylistically for the older generation as well.”
Although events may be postponed, they still loom large on the horizon. As we shelter in place, we are using this time to find inspiration and plan our future celebrations (which will be all the more meaningful once we are reunited with friends and family). So sit back and listen to this Spotify list — inspired by some of our favorite entertainment companies — from the comfort of your couch. It’s time to start dreaming of hitting the dance floor.
Palm Beach, FL EastCoast Entertainment, the largest full-service entertainment agency in the country, boasts an extensive and talented artist roster. They produce customized, unforgettable events that feature everything from live music to performance acts. We especially love how their entertainment consultants function as “a personal entertainment concierge.” Their customized lists of entertainment options guide hosts as they plan their perfect celebration.
Chicago, IL, USA Kareem K.W.O.E. Wells of Flow Entertainment Inc. is known throughout Chicago and beyond as “The King of the Mitzvahs.” Kareem and the Flow crew of dancers and DJS embody the K.W.O.E. philosophy: Know your genius, work to be unstoppable, own your actions, explore the world. In addition to producing celebratory events, Kareem is also a recording artist and part of the K.W.O.E. Foundation which connects kids to new opportunities in their community through music and motivational speaking.
New York, NY Hank Lane Music is a full-service entertainment provider with an extensive roster of talented performers. We especially love how their unique bands master a wide-range of musical styles — from Rhythm & Blues to Top 40 — for a versatile and high-energy performance. During this unprecedented time, Hank Lane Music has also partnered with the First Responders Children’s Foundation by offering “virtual performance” for those unable to gather for a milestone event.
San Francisco, CA Love in the Mix, a full-service event planning and production company, is known for their world-class entertainment and creative lighting designs. We especially love how they integrate sound and lighting to create an immersive experience that wows the senses. Their talented team of experienced professionals offers a wide range of customizable services which include DJs, bands, lighting packages, and more.
photographer: Bob & Dawn Davis Photography & Design
Evanston, IL Arlen Music Productions provides customized live music with a six stage planning process for an Effortless Entertainment Experience™️. Their talented roster includes the Ken Arlen Evolution Orchestra, with performances at the Presidential Inaugural Ball and New Year’s Eve at the Bellagio in Las Vegas. We especially love their ability to create a once-in-a-lifetime performance tailored to your vision.
Chicago, IL The Gold Coast All Stars is a talented group of musicians with a standard lineup of 13 to 18 pieces. Their eclectic set lit will get everyone — regardless of age — on the dance floor. We especially love their high energy and perfect pacing that results in show-stopping, unforgettable performances. They work closely with each host to create an unforgettable evening from start to finish.
Inglewood, CA Bob Gail Music brings topnotch entertainment and a wide variety of musical performances to events around the world. We love how this company began with two musicians and a passion for music and community. This family business, now led by the second generation, is renowned for their exceptional customer service — not to mention their prolific roster of talented live bands, ensembles, and soloists.
Chicago, IL Maggie Speaks is an award-wining cover band that performs at prestigious events, such as Chicago’s ACS Discovery Ball and the NHL Winter Classic at Wrigley Field, across the globe. We especially love how their “Celebrity Sit-Ins” allow guests to experience former and current singers of internationally acclaimed bands. Their customized entertainment options also allow hosts to create an inspired and personalized evening.
Denver, CO Mannequin The Band is an acclaimed Colorado-based band that performs nationwide. Their superb artistic ability and wide range of musical styles win over couples and guests alike. We especially love how this lively band embraces a “party mindset.” They personally engage with guests in the audience and routinely pack the dance floor for evenings of non-stop fun and entertainment.
Chicago, IL Bizar Entertainment is a Chicago-based entertainment company with over 20 years of experience. They develop strong relationships with their clientele and create a seamless planning process that includes open rehearsals. We especially appreciate their commitment to creating lively entertainment that never prohibits intimate table talk or an enjoyable dining experience, along with their natural ability to engage people on the dance floor.
Los Angeles, CA Special Occasions LA boasts over two decades of experience as a leading entertainment and lighting company for South Asian weddings and other events. Their services include everything from Baraat DJs and multicultural ceremony solutions to event lighting and photo booths. We love how this versatile team works with clients to create a unique experience and seamless planning process.
Oakland, CA Vybe Society is a self-managed band of talented performers and musicians. They have experience working with major label artists such Cee Lo and others. They offer a customizable experience —ranging from a soloist to a 20-piece band — along with an eclectic assortment of musical styles. We love their flexibility and willingness to learn new songs that are important to their clientele.
There’s no doubt that shelter-in-place orders and social distancing protocols have made it more challenging to plan weddings and events. But, like so much else during this global pandemic, the planning must go on. Life’s milestones won’t stop — and neither will the accompanying celebrations.
When starting the wedding or event planning process, many people start by choosing their venue. And while venues aren’t currently hosting large events, they are still offering event dates, providing guidance, and booking celebrations for the future.
Luckily, you don’t actually have to see venues in person to make an informed decision. PartySlate provides a social distancing-approved approach to selecting your venue, thanks to unique platform features and interactive technology.
Selecting a venue that’s right for your event can be overwhelming, whether you visit options in person or browse virtually from home. This 5-step guide will help you narrow in on venues and event spaces that are right for your individual celebration. Even when social distancing comes to an end, you can use this list — and PartySlate tools and features — to whittle your list and select venues for all of your future celebrations.
1. Narrow down your venue options
Search by location with the interactive map
If you want a venue in a specific neighborhood — for example, a venue that is walking distance from your hotel block or a venue that’s a short commute to the airport for your out-of-town guests — the interactive map within the directory allows you to quickly populate venues in a certain location.
Enter your target guest count
Your expected number of attendees can often dictate which venues are right — or will work at all — for your event. Entering your guest count range helps you narrow down your options, while populating venues and event spaces that can accommodate a wide range of capacities.
Filter by specific venue type
Some newly-engaged couples dream of getting married on a rooftop terrace, while many corporate planners turn to hotel ballrooms or museum event spaces to accommodate large groups. No matter what type of venue you’re looking for, you can select the types you are interested in to further narrow down the directory results.
For example, utilize all three methods above to find a venue in Midtown in New York. You can easily filter for a rooftop/terrace/outdoor event space for 150-200 guests, which will yield a list that includes featured venues SECOND., 620 Loft & Garden, The High Line, and more venues to explore.
2. Select your required venue features and amenities
Discover venues with specific amenities
Which amenities are most important for your event? While you are still in the directory, choose from the long list of amenities to narrow down your search even more. For corporate events, breakout room availability and A/V capabilities might be the most important amenities, while valet parking and handicap accessibility may top the list for a wedding.
Consider flexible catering and bar options
Many venues require the use of their in-house caterer or will urge you to select from their list of preferred caterers, but we understand that many people want flexibility and creativity when hosting a wedding or event. Discover which venues allow off-site caterers, BYOB for your bar, and more.
For example, searching in Los Angeles for a venue that has top-notch A/V capabilities and breakout rooms, as well as allows off-site caterers to provide meeting or event fare, returns results including featured venues City Market Social House, Candela La Brea, LA River Studios, and more venues to consider.
3. Save your favorite venues to track your short list
Create a virtual shortlist of venues
Once you narrow down your venue list through the directory, make sure you save them to an Idea Slate to keep track of your favorites. Simply click the heart icon to add a venue to your shortlist. You can even add notes of specific features you love or ideas you want to remember for future planning.
Share with family, friends, and your event team
Once your shortlist is complete and your notes have been added, simply copy and paste the Idea Slate link to share with your parents, siblings, or friends to get their thoughts and feedback. If you are working with an event planner, this is an easy, fast, and most visual way to collaborate.
For example, this birthday party venue idea slate includes featured Chicago spots that have a dance floor, including The Roanoke, Revel Fulton Market, Revel Motor Row, and more. It joins slates we’ve created on rainbow-themed events, pool party inspiration, and so on.
4. Tour your favorite venues with help from photos and videos
See photos of each event space
Venues not only list each of their event spaces, but they also include multiple photos of each event space, as well as the seated and standing capacities. Viewing photos of empty event spaces — from ballrooms to bars — allows you to see every feature that makes a space unique.
For example, Brooklyn’s Wythe Hotel has 7 spaces with multiple images of each.
Browse photos of real events in your venue
If you find it difficult to browse empty event space photos and envision your own celebration coming to life, not to worry: you can also see real event photos from past celebrations that were hosted in that venue. Stunning décor shots, lighting and draping enhancements, dance floor placement, and smiling guest photos that were all shot in that venue can inspire your own celebration.
For example, Perez Art Museum Miami has 18 posted events — ranging from weddings and galas to Bar and Bat Mitzvahs and corporate events.
Confirm pricing and availability, then book through the platform
Your shortlist has been created, you shared it with your event team, and you even took a few virtual venue tours. Now it’s time to contact each venue to receive pricing, date availability, and book your event. It’s easy to message each venue directly through the PartySlate platform, either straight from the directory as you are browsing, or once you click through to an individual profile page. For your convenience, the venue’s response will go straight to your email inbox.
For example, this message to The Schoolhouse venue in Dallas will ask for helpful information including event type, size, and preferred date.
Bonus: Build the rest of your event professional team
See who has worked at your venue
So you have selected a venue. Now what? As you think about hiring the rest of your event team, you may want to consider who already has experience working at your venue. From event planners who know the ins and outs of the event spaces, to photographers who know all the best backgrounds for the perfect shots, you can start the search for the rest of your event team by considering who has worked at your venue in the past.
For example, 41 event professionals have worked at Hilton Chicago — including event planners, design/décor/floral companies, photographers, and more. Having already worked at the venue, the listed event teams will have an in-depth knowledge of the space.
